MN Paid Leave Survey – Early Implementation – VitaminK12

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MN Paid Leave Survey – Early Implementation

1Section A. District and Respondent Information

2Section B. Checkpoint Timing

3Section C. Core Metrics

4Section D. Administrative Workload and Coverage

5Section E. Optional Context

LinkedIn

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Purpose
This short survey captures early implementation impacts during the first three months of MN Paid Leave.
Estimated Time
10 minutes

OPTION – Response input template spreadsheet. Gather responses in a spreadsheet and then return to this form for input. Also handy for tracking your data locally.

This survey is part of a longitudinal report for Minnesota school administrators. Send requests and suggestions to [email protected]

Organization(Required)

Listing includes public school organizations. Contact [email protected] if your organization is not present.

Respondent email address(Required)

One-Time Password(Required)

Password verified.

A prior submission, is available.

Responses from that submission will be displayed in the form to assist with entry.

Respondent name

First Last

Respondent title

(e.g. HR Director. Business Manager. Payroll Supervisor)

Which response checkpoint are you reporting for?(Required)

January. As of the instructional day closest to January 23

February. As of the instructional day closest to February 23

March. As of the instructional day closest to March 21

As of date(Required)

Enter the actual instructional day you are using for reporting.

Responses from the submission, are displayed inline in blue.

Responses from that submission will be displayed in the form to assist with entry.

Section C. Core Metrics

Report on the number of MN Paid Leave (MNPL) requests received as of

Number of notifications received from all employees

Since start of MNPL, cases where you have received notification from your employee of their intent to request MN Paid Leave.

Please enter a number greater than or equal to 0.

Number of notifications from employees in the teacher group

Since start of MNPL, notifications of intent to request MN Paid Leave from employees in your teacher/educator group.

Please enter a number greater than or equal to 0.

Number of Paid Leave applications received for all employees

Since start of MNPL, cases where the state or private carrier has notified you of an application for MN Paid Leave.

Please enter a number greater than or equal to 0.

Number of Paid Leave applications received for employees in the teacher group

Since start of MNPL, cases where the state or private carrier has notified you of an application for MN Paid Leave from an employee in your teacher/educator group.

Please enter a number greater than or equal to 0.

Number of applications approved, all employees

Since start of MNPL, cases where the state or private carrier has notified you of an approved determination for MN Paid Leave.

Please enter a number greater than or equal to 0.

Number of applications denied, all employees

Since start of MNPL, cases where the state or private carrier has notified you of an denied determination for MN Paid Leave.

Please enter a number greater than or equal to 0.

Number of applications received for continuous leave, all employees

Since start of MNPL, cases where the state or private carrier has notified you of an application for a continuous block (non-intermittent schedule) of MN Paid Leave.

Please enter a number greater than or equal to 0.

Number of applications received for intermittent leave, all employees

Since start of MNPL, cases where the state or private carrier has notified you of an application for MN Paid Leave on an intermittent schedule.

Please enter a number greater than or equal to 0.

The following questions ask about information for the entire school year to the checkpoint date .

Number of continuous FMLA leaves processed in 25-26

Count of cases between 7/1/2025 and where some work has been done to administer continuous FMLA, regardless of whether it qualified for FMLA, or if leave was taken.

Please enter a number greater than or equal to 0.

Number of intermittent FMLA leaves processed in 25-26

Count of cases between 7/1/2025 and where some work has been done to administer intermittent FMLA, regardless of whether it qualified for FMLA, or if leave was taken.

Please enter a number greater than or equal to 0.

Total FMLA hours used 25-26 to date

Sum of hours of FMLA leave employees have taken between 7/1/25 and .

Please enter a number greater than or equal to 0.

Number of filled/active long-term substitute teaching assignments in 25-26

Include assignments that are complete, and actively filled as of .

Please enter a number greater than or equal to 0.

Number of open/unfilled long-term substitute teaching assignments as of today

Please enter a number greater than or equal to 0.

Section D. Administrative Workload and Coverage

Responses from the submission, are displayed inline in blue.

Responses from that submission will be displayed in the form to assist with entry.

Change in administrative hours spent managing employee leave requests

In hours-per-week. Estimated change in administrative hours spent managing employee requests (all employees, all types) in the last MONTH. Include HR and payroll time combined. Do not include the requesting employees’ time.

Please enter a number greater than or equal to 0.

This field is hidden when viewing the form

Short-call/daily substitute teacher fill rate, month to date

0 to 100, the percentage of jobs filled externally.

Please enter a number from 0 to 100.

Number of employees out on MN Paid Leave on

Please enter a number greater than or equal to 0.

Other notes, or specific statutory changes, you believe would help.

Would you like to be contacted about speaking with your local representatives about the impact of MNPL in your district?(Required)

Yes

No

What have you found to be the most difficult part of the MNPL implementation so far?(Required)

Changing rules/interpretations of the regulation

Getting support from the State or equivalent plan

Additional communication and support for employees

Other

What percentage of MNPL claims require re-work?(Required)

By “re-work”, we mean additional touches after the initial determination has been made.

Less than 25%

25% – 50%

50% – 75%

More than 75%

How much time would you estimate is being spent to process each MNPL claim?(Required)

Include communication with employee and others, and administrative tasks.

Less than an hour per claim

More than an hour per claim

This field is hidden when viewing the form

How long did it take to complete this survey?(Required)

Estimate in minutes

Please enter a number greater than or equal to 0.

© VitaminK12, LLC
Saint Paul, Minnesota, USA

© VitaminK12, LLC
Saint Paul, Minnesota, USA